Some quirks of the F3 license

When people talk or write about Microsoft 365 Outlook, Word or Excel, they generally mean the desktop versions.

However, there are Microsoft365 subscriptions that provide only the web and mobile versions of things. With the ongoing improvements of the web apps these subscriptions are getting better and better.

Most of my therapist colleagues have the Microsoft365 F3 license, which is a good fit for people who mostly work with patients and use dedicated medical software as their main application. F3 has web and mobile apps only.

While the comparison with the Microsoft E3 license (which most secretaries and staff have) clearly display most of the limitations of the F3, (albeit in the small print) there’s a few unmentioned “surprises” so let me list all that we have found so far, while providing support to our F3 collagues.

1. No desktop apps

This is the most obvious limitation. I think Word and Outlook for the web are both pretty good and getting better all the time, but some advanced functions are only available in the desktop apps, e.g. creation of scientific literature citations, or creation of a book index in Word.
An overview of the differences:

2. Storage for Outlook and OneDrive: 2 GB

Yes, it is mentioned quite clearly (also in our own support materials) but we regularly get questions from people who have almost reached the limit. All we can do is provide them with help to clean up their Outlook and OneDrive.

This is also the reason why I was not happy with the recent change to store Teams meeting recordings to OneDrive.

3. You can not upload a video to Stream

Just to be clear: F3 people can consume videos from Stream but not create them. It is mentioned in the comparison. I do not really get this. Are F3 users not expected to share any videos? Not even of training materials or a team get-together? We have a few colleagues who like to do vlogs for their colleagues – no Stream for them. ūüėĘ

Fortunately, OneDrive and SharePoint now have good video players so I guess it will not be a big problem, apart from the storage space allocation.
It does make me wonder what Stream is good for, then.

With the E3 and other licenses, there’s an upload option top right. No such thing for the F3.

4. Recorded Teams meetings go nowhere

We made the change from storage in Stream to OneDrive and SharePoint early, because we knew that F3-users can not upload anything to Stream. If an F3 recorded a meeting, they got an error message.
So we thought: “Well, OneDrive may not be optimal, but at least they will be able to store their recording in a good place. So let’s make the change, make them aware and suggest to move any recordings to SharePoint at their earliest convenience.”

The other day I recorded something with my F3 test account, and I was totally surprised to see that the recording did not go anywhere. It is in the meeting chat, with a message that it can be downloaded for 20 days.
The good news is that the recording can be saved. The bad news is that this is not as expected, and that people will need to take action to store it.

You need to download a recorded meeting.

5. You can not create a Live Event

This is not a major issue, as organizing a large online event will generally be done by a few selected roles. An executive secretary, our Convention Bureau, communications etc.
An F3 colleague can produce and present, however, as described in this post.

This has nothing to do with the difference between web or desktop app – everyone in our organization has the Teams desktop app.

6. You do not have the Delve app

This is not mentioned anywhere in the comparison, so this was also a surprise when we found this. It is not too much of a limitation, as you can get there via your Office profile.

7. Agenda sharing issues with E3-colleagues

If an F3 colleague shares his or her agenda with an E3-licensed colleague, e.g. a group secretary, the secretary can only edit the agenda when using the Outlook web app.
This may have to do with the fact that there is no “desktop equivalent” in the F3-agenda. It is annoying though, as our secretaries generally prefer to work with Outlook desktop. We are trying to convince them that the Outlook web app is a joy to use, but so far most of them stick to desktop. ūüėĘ

Do you know any more quirks?

I have deliberately not mentioned a number in the title. Please let me know in the comments if you know something else, so we can create a shared resource!

This is a great opportunity to use one of the more than gorgeous letters of Simon Koay’s Superbet. F = Flash!

Some intranet promotion videos – part 4

Intranetvideos4While List.ly is doing their best to get their Vimeo videos displayed properly, I thought I’d share a number of recent finds with you.
Where available, I have added related videos so you do not have 5, but 8 items to look at. In total, this should keep you busy for a little more than 30 minutes! ūüôā

Stay indoors and stay safe!

1. Intro to Delve

Quite a good introduction to the capabilities of Delve. It is not very specific to the organization (a University in Melbourne, Australia) so it is very reusable. They also have good videos for Managing permissions in Delve and Managing your Office profile.

The logos are outdated so I guess the video is older than the upload date of February 2020. But as far as I can check in my one-person Delve, the functionality is still correct.

2. Your new intranet (in Portuguese)

Teaser for the upcoming new intranet at Samsonite Brazil. 
Uploaded March 2020. 

 

3. CM3 SharePoint – your first walkthrough

Quite a long demo of this SharePoint intranet for a USA-based building services organization. This demo starts with the log-on process and it starts to get really interesting from 1.40 onwards, when the homepage is shown. I am fascinated by the colour scheme! It has a lot of useful content and other stuff. In their next video, they look a bit more at the homepage and the SharePoint functionalities and invite you to name the intranet (by completing a Form, of course!).
Uploaded March 2020.

4. Mobile app for real estate organization (builder) – in Dutch

Nice overview of the mobile (SharePoint-based) intranet-app for this Dutch real estate organization. They build houses but also own some DIY-shops in the Netherlands.

This mobile app has a ton of good stuff – News of course, colleague search, employee-stuff. It does not look like the native SharePoint app though.
Uploaded March 2020.

 

5. SmartSpace SharePoint intranet

Walkthrough of a SharePoint intranet for a software organization with offices in UK and USA. The look and feel is quite basic (just the company logo, not even their corporate colours) compared to the design of their proposal templates and website. They appear to do almost everything “corporate” in one site.
Having your Mission and Vision statement on the landing page must become boring after some time, but they may want to change that over time into News or something used frequently. I really like the fact they have a list of approved software (with details) as well as their project portfolio also in SharePoint lists.
Uploaded March 2020.

Some intranet promotion videos, part 3

Videoheader3As List.ly still has not gotten their act together, please find here another set of intranet promotion videos from Vimeo. Their Help and Community pages have been showing up blank for the past weeks, so I am very afraid that I will have to move my video collection elsewhere – again ūüė¶

1. Landmark Intranet Teaser (SharePoint)

A short teaser for a new intranet set to launch about now.  This video does not go beyond the corporate part (news, events, video) but it is always nice to see another SharePoint home page. This is a UK commercial real estate company.
Uploaded February 2020.

 

2. Backpack

Backpack, what a nice name for an intranet for a series of private schools in the USA! This is a demo – slightly on the long side (5 mins) but it has some nice features, such as the ability to select or suggest apps. Also, the presenters are chatty and relaxed which is nice to listen to.
It uses Office365 for document management but not for the intranet pages. 
Uploaded January 2020.

 

3. Social Intranet RM IT

Silent demo for the intranet of a Swiss recruitment agency. Nice colours (completely different from their website, and not a company logo in sight) and the usual stuff. I am not so happy with the name “Wiki” for corporate policies (as the word “wiki” suggests to me that documentation is still in the crowdsourcing phase) but I know people will not agree with me ūüôā
Uploaded February 2020.

4. Intranet launch Claro (in Spanish)

Upbeat teaser/demo for the intranet of an Argentinian telecommunications company. It looks nice and is accessible on all devices. I could not see that many details.
Uploaded February 2020/

 

5. Intranet relaunch Ricola (in German)

Very on-brand mockup design. The new intranet for this Swiss herbal sweets manufacturer has workspaces (collaboration spaces to reduce emails and paper), a community for help with the intranet, search function etc.
Uploaded February 2020.

 

 

 

Some intranet promotion videos – part 2

Videoheader2As List.ly still has not updated their Vimeo API, I have some more video’s for you.

1.(in Dutch) This is an animated teaser for a Dutch news and broadcasting organization. The interesting thing about it is that it does not emphasize the homepage or corporate news, but it looks as if the landing page displays your personal timeline. This timeline includes news but also other things. Nice idea. Otherwise, it has a lot of “colleague finding”, transactions and you can even sell stuff.
Uploaded December 2019.

 

2. This is a demo of a modern SharePoint intranet for law firm in Brazil. The text may be in Portuguese but it is a silent video which speaks for itself. It is nice to see a real-life intranet that has a lot of out-of-the-box visual elements (like training videos, new books in the library, etc.)
Uploaded December 2019.

 

3. I received this video and the accompanying story from Thoughtfarmer, about the intranet launch video for a gas company in the USA. This is a termination interview with the old intranet. Hilarious and painful too!
Uploaded December 2019.

 

4. A cheerful animation for a new intranet for a French insurance company. This new intranet should help you with your daily work. Nice visualisations of the different roles of the intranet.
Uploaded November 2019.

That’s it, folks!

Header image by Free Creative Stuff from Pexels  

 

Some intranet promotion videos – part 1

Videoheader1The platform I curate my videos on has not updated the Vimeo API, so any Vimeo video I add does not show a link or a preview, which makes adding videos there a bit lame.

As I have a number of Vimeo videos lined up, I will give you a regular update here. I hope it is temporary, though.

1.Let’s start with this teaser for an intranet for a company that creates and maintains highways around the world. I like the enactment of “old ways of working”. Uploaded November 2019.

2. Another teaser, which focuses more on “tools” and “features” and not so much on how you can benefit from it. Perhaps the fact that this is an IT company, working in the area of security and data protections, accounts for that. Uploaded December 2019.

3. Hey, that oldfashioned two-cans-with-a-rope communication idea is apparently a hype, as it is strongly featured in this teaser/demo for the new intranet of a Brazilian rental car organization. It is in Portuguese but you will get the idea. The intranet is called “Connect” (as are many others, including the one at my previous organization), and it has strong branding and is also available on mobile (of course). Uploaded December 2019.

4. And the last one for this post is another teaser for an intranet about to be launched now. I like the name play! The organization is a Canadian expert in car park management (it can be a bit of a puzzle to cut through the corporate website lingo ūüôā )¬† Uploaded December 2019.

 

Well, I hope you like this alternative update to my collection!

Header image by Free Creative Stuff from Pexels

 

 

 

400 Intranet promotion videos!

400VideosIt has been some time since I reached this milestone but I am only mentioning it now as I wanted a new place to store them before I started celebrating. The platform I used (Scoop.it) changed their plans and let me choose between a maximum of 50 items for free, or pay 15-18 dollars a month for an unlimited number of items, which I think is rather steep for a hobby.

New location!

So, after some searching and testing, and a lot of copy work from my husband I now present you with my new video collection:

https://list.ly/list/27Yb

Or:

http://ellenvanaken.video

What’s different?

  • List.ly is much faster to load ūüôā
  • List.ly numbers the¬†videos from the top.¬†Numbers per video will change as I add new items
  • List.ly appears to allow a limited number of tags
  • Tags on List.ly are not sorted alphabetically, but on frequency of use

Video-ListlyHome
You will see the Filter options just on top of the list. 

I am leaving my old collection where it is but it will no longer be updated.

Ghosts

Of course we have weeded out all videos that were deleted from their original location. However, some deleted videos can still be played on Scoop.it. Spooky! I have added the entries to the new location and I am working on a way to make them playable in the new location.

What else?

  • I am still working on a nice hyperbolic title and description as that apparently increases the rank of my list ūüôā
  • I also need a better banner.

Now Go!

I have added a number of new videos and will continue to do so over the next days – if you see this one below you will have seen the new ones.

Go check out the new location!

Last item on Scoopit
This video¬†is where “the old collection” starts.¬†

 

Not intranet promotion videos

Video-funselectionRecently I have come across some videos which do not entirely qualify as intranet launch or promotion videos, but which are still nice or interesting enough to share.

Intranet product promotion

This agency has created a number of humorous clips, to promote their Office365-based intranet product. I like their series of clips which look based on the work of Roy Liechtenstein and appear to use the hyperbolic text and voice-over of the videos from Velux and Argos.

The Intranet Manager of course:

 

But they also feature some other intranet stakeholders:

Communications Director

HR Director

Finance Director

CIO/Director

Naming contests

Jeremy and Bill from Rain City Housing are running a naming contest for their new intranet. You can no longer enter or win the prize, but fortunately you can still enjoy their cheerful video:

Doherty Enterprise, a restaurant chain, is also working on their new intranet. And from the video this appears to be really long-needed! You can vote for a name:

 

Halloween

This video of the ‘spookiest SharePoint intranet you’ve ever seen” was uploaded at Halloween. Don’t do that, folks, this can only end in a bad way!

 

This one is a tad longer (36 minutes) and will take you through internal comms mishaps of which a Document Graveyard is only one!

Office365 Use Case

Interesting¬†comparison between various collaboration tools compared to the Office365 suite, where two agencies pitch for¬†work. Can you predict who will win? ūüôā

 

Intranet is child’s play…

And this is an older one explaining the benefits of a social intranet over email. It was quite widely shared 5 years ago¬†but for all newbies: isn’t this cute?

There are some more in this series:

Repetitive questions? Time for a social intranet!

Adopting Interact Intranet – It’s Child’s play!

I hope you enjoyed these! And remember, my collection of intranet promotion videos can be found on http://ellenvanaken.video

(And please upload your own intranet promotion video to YouTube or Vimeo and let me know the link – or let me know when you have a nice candidate for my collection)

Camera image by Alvimann on Morguefile.com

Diamond Awards are a girl’s best friend!

Diamond Award

To my immense delight and surprise I have won IntranetNow’s Diamond Award for 2017!

Delight, because it is a huge shiny diamond with an inscription. Oh, and I rather like winning ūüôā

Surprise, because compared to some of the nominees, my blogs are rather down-to-earth and practical, and my video collection is frankly just picking and posting and anyone could have done it. Don’t you dare, though ūüôā
Other nominees¬†publish posts with far more depth and thoughts than my “click here and check box”¬† posts. I would have voted for someone else, to be honest.

Not that I am complaining!

Apparently my blog has “explored SharePoint permissions, intranet features and the practice of intranet management for over six years, in an accessible and often fun manner.”

It has set me thinking: “why do I do this”?

  1. From an early age I have liked writing, but it took me a while to find my topic.
    I like shaping an idea into a post, to discover the different angles to a story, trying to find out what point I am actually trying to make, and trying to write as concisely as possible.
  2. Although everyone appears to be using SharePoint and Office365 these days, everyone has a different Office365 positioning, implementation and governance. In the admin console alone there are a ton of settings and boxes to check and make your setup just a little different from others.
    Through sharing my experiences I may be able to help others because there are so many things to know and find out.
    It is why I also like to read other people’s blogs – they help me understand things or solve user issues.
  3. It serves as my¬†personal notebook. Sometimes I have to re-read my own blogs to avoid having to do a lot of experiments again. It must be age ūüôā
  4. My video collection was supposed to be a one-time blog post, but it unexpectedly hit the sweet spot with a lot of people so I though it might be nice to expand. But seriously, it was not planned.

Thank you very much, Wedge Black, Brian Lamb and everyone who was involved in the judging!

Title inspired by…do I really have to explain that?¬†

350 intranet promotion videos!

350 videosRecently I passed the 350 mark in my collection of intranet and Yammer promotion videos. Time for another modest celebration!

New trends

More and more intranets are promoting a section for video content, so I guess this is a new trend.
Otherwise,¬†“simplification” and “user feedback”¬†still¬†play an important role in every¬†relaunch, and so they should ūüôā .
Also, more and more intranets (but not all!) are social, and “usable on all devices” is starting to be¬†the norm, rather than the exception.

Of course my collection is meant for your information and amusement, but I occasionally hear that people are using it as a serious starting point for their own video. In general, I can suggest the following steps:

1. Check what related organizations have done

Use the filter and see what¬†your industry peers are doing, and what their intranets look like, if the video shows that. Most selections¬†contains a variety of styles (talking heads, animations, demo’s, stories, serious, funny, etc. ) that may give you ideas about the sort of video you would like to create.

2. Determine your boundaries

Watch my list of rather extreme videos. Do you also want to create a full movie, a very silly video, have a hysterical voice-over, or would you rather stay on safer ground?

3. Watch metaphors for solving common business issues

If you are looking for metaphors of solving common business problems such as too many emails, or not knowing where the expertise is in your company, this selection may help you on your way.

4. When in doubt, create a demo

A well-made demo is always worth the investment, so if you have no other needs or wishes, a demo may be the best way moving forward.

  • you can show employees how to work with the intranet, reducing the need for extensive classroom or webinar training
  • you can show employees how they are supposed to work, if a new way of working is¬†among your goals for the new intranet. In a demo video it can be done subtly and matter-of-fact.
  • it can be used for onboarding new employees for a long time after the launch
  • if you share it, we can see your intranet! ūüôā

This is my selection of good demos.

I hope you can use these tips to create your own video. And please remember to put it online for others to enjoy!

It never ceases to amaze and delight me that so many people enjoy my videos. I even got sort of suggested for the Diamond Award of IntranetsNow 2017!

Treat!

And finally, to celebrate,¬†I have a very special video:¬†the one that was made to celebrate the launch of the new intranet of my former employer Sara Lee, in 2005. It has not been added to my collection yet – you saw it here first! It is “vintage”, so please ignore the bad quality ūüôā

And then to think this all started as a whimsical blog post!

Image courtesy of vectorolie at FreeDigitalPhotos.net (“350” added by me)

300! (intranet promotion videos)

300-videosAfter some additions and, sadly, some weeding of videos that were deleted or put behind a password, I have finally crossed the 300-line!!!

Some things that have happened since my last video update:

  • You can now easily reach my video collection via http://ellenvanaken.video
  • Some time ago I created a¬†selection of videos for a company, as inspiration for their own video.
    If I can help you with something similar, please get in touch!
  • Martin White (@intranetfocus) has just mentioned me & my collection¬†in his post about “some of the people who in various ways and for many years have transformed our understanding of intranets, team working and digital workplaces through publishing reports and promulgating good practice and who have to make a living whilst doing so.” I’m ever so chuffed!
  • Singapore’s public sector will start using Workplace by Facebook as their digital workplace. This will replace The Cube, which sported¬†two promotion videos that I rather liked. So, before these are withdrawn, please have a look:

 

 

 

 

 

And remember, if you know a nice intranet or Yammer promotion video, or if you notice that one of my collected items is no longer publicly available, please let me know!

Image created by myself, typeface Snap ITC.