As this weekend is a bit weird (Happy New Year, BTW!) I thought I’d make things easy and entertaining with a new set of intranet promotion videos. I still have to decide what to do with my collection – transfer them all to a new platform (again!) or post a few here now and then? Suggestions welcome!
1. Wageningen University and Research – new intranet
This is the university where I got my degree in Food Technology – a long long time ago. A nice fresh non-SharePoint interface, with all the usual stuff like groups and news and personalization and a smartphone version. With background images of the town on Wageningen and a nice soundtrack. Uploaded September 2020 but the video is from 2017, if you look closely.
2. CPS Intranet Introduction to The Pulse
Long and complete walkthrough of the intranet of this American pharmacy organization. It is not very exciting, but they explain all parts. It does not look very interactive. The intranet branding is very similar to their website. Uploaded September 2020.
3. Wendel intranet relaunch
Nice, short intro to the revamp of this intranet (of a French investment company) with the original name of “Connect”. (I have worked for an organization that had an intranet called Connect – as are many other intranets) The new site looks pretty slick, and apparently the group seminar is very important! 🙂 Uploaded November 2020, but the video is from 2019.
4. British Psychological Society – Intranet Launch Video
Very nice, soft-spoken introduction and demo to BPS Insider, the intranet supposed “to keep you connected, informed and engaged”. Colourful design, lots of interaction, people search, good integration with IT-systems, and they talk about an “Office365 profile” but the intranet does not look like SharePoint. Curious to learn what the relationship is! Uploaded November 2020.
When people talk or write about Microsoft 365 Outlook, Word or Excel, they generally mean the desktop versions.
However, there are Microsoft365 subscriptions that provide only the web and mobile versions of things. With the ongoing improvements of the web apps these subscriptions are getting better and better.
Most of my therapist colleagues have the Microsoft365 F3 license, which is a good fit for people who mostly work with patients and use dedicated medical software as their main application. F3 has web and mobile apps only.
While the comparison with the Microsoft E3 license (which most secretaries and staff have) clearly display most of the limitations of the F3, (albeit in the small print) there’s a few unmentioned “surprises” so let me list all that we have found so far, while providing support to our F3 collagues.
1. No desktop apps
This is the most obvious limitation. I think Word and Outlook for the web are both pretty good and getting better all the time, but some advanced functions are only available in the desktop apps, e.g. creation of scientific literature citations, or creation of a book index in Word. An overview of the differences:
Yes, it is mentioned quite clearly (also in our own support materials) but we regularly get questions from people who have almost reached the limit. All we can do is provide them with help to clean up their Outlook and OneDrive.
This is also the reason why I was not happy with the recent change to store Teams meeting recordings to OneDrive.
3. You can not upload a video to Stream
Just to be clear: F3 people can consume videos from Stream but not create them. It is mentioned in the comparison. I do not really get this. Are F3 users not expected to share any videos? Not even of training materials or a team get-together? We have a few colleagues who like to do vlogs for their colleagues – no Stream for them. 😢
Fortunately, OneDrive and SharePoint now have good video players so I guess it will not be a big problem, apart from the storage space allocation. It does make me wonder what Stream is good for, then.
4. Recorded Teams meetings go nowhere
We made the change from storage in Stream to OneDrive and SharePoint early, because we knew that F3-users can not upload anything to Stream. If an F3 recorded a meeting, they got an error message. So we thought: “Well, OneDrive may not be optimal, but at least they will be able to store their recording in a good place. So let’s make the change, make them aware and suggest to move any recordings to SharePoint at their earliest convenience.”
The other day I recorded something with my F3 test account, and I was totally surprised to see that the recording did not go anywhere. It is in the meeting chat, with a message that it can be downloaded for 20 days. The good news is that the recording can be saved. The bad news is that this is not as expected, and that people will need to take action to store it.
5. You can not create a Live Event
This is not a major issue, as organizing a large online event will generally be done by a few selected roles. An executive secretary, our Convention Bureau, communications etc. An F3 colleague can produce and present, however, as described in this post.
This has nothing to do with the difference between web or desktop app – everyone in our organization has the Teams desktop app.
6. You do not have the Delve app
This is not mentioned anywhere in the comparison, so this was also a surprise when we found this. It is not too much of a limitation, as you can get there via your Office profile.
7. Agenda sharing issues with E3-colleagues
If an F3 colleague shares his or her agenda with an E3-licensed colleague, e.g. a group secretary, the secretary can only edit the agenda when using the Outlook web app. This may have to do with the fact that there is no “desktop equivalent” in the F3-agenda. It is annoying though, as our secretaries generally prefer to work with Outlook desktop. We are trying to convince them that the Outlook web app is a joy to use, but so far most of them stick to desktop. 😢
Do you know any more quirks?
I have deliberately not mentioned a number in the title. Please let me know in the comments if you know something else, so we can create a shared resource!
This is a great opportunity to use one of the more than gorgeous letters of Simon Koay’s Superbet. F = Flash!
My video collection has not seen many additions recently because List.ly still does not have their Vimeo API sorted out. 😢 And the best videos are on Vimeo. 😭
I now have to think how to proceed. Stop collecting videos, make one collection on YouTube and one on Vimeo, or move my collection to the 4th platform in 9 years? (I have used Delicious, Scoop.it, List.ly)? Which platform, and dare I ask my husband to do the work again? 🙂
I will let you know. In the meantime, here’s some nice stuff I found last week:
1. IntoWork, Australia
Very nice, but short, teaser/demo (silent) for a mobile intranet. Do you see the name in the blocks? Really cool and apparently they use Office365 too. There’s not much more to see, so no way to know if this is a good intranet. IntoWork is a community for recruitment, employment and education. Uploaded: September 2020
2. Hospital Sant Joan de Déu, Barcelona, Spain
Another SharePoint/Office365 intranet, always nice to see those! 🙂
This one is a long demo (silent) for a hospital in Barcelona, Spain, and it is in Catalan language. Ah, that takes me back to the times when I worked from “my Barcelona office”. Nice colour scheme, all the usual topics, and lot of documents. Even the organigrams are in documents, while you should be able to get them live from Delve or many other places. I like their document management system and will need to check that out, as we may start a project soon. Uploaded September 2020.
3. Estée Lauder Companies, USA – teaser
Very slick teaser for the launch of the new digital workplace for Estée Lauder Companies, which has been launched this week. Uploaded September 2020.
4. Estée Lauder Companies, USA – demo
Ultra-short demo for the new intranet for Estée Lauder Companies. “My ELC beta, your digital destination for everything ELC”. Cool! It complements video #3 but I guess you got that. Uploaded September 2020.
5. Teaser for ?
Apparently there have been many new intranet launches this week, because this organization has gotten a new one too! It does not mention the organization, but I think it is in financial services. I like the bold style, and it goes with the blog image ! 🍿 😁 Uploaded September 2020.
While List.ly is doing their best to get their Vimeo videos displayed properly, I thought I’d share a number of recent finds with you.
Where available, I have added related videos so you do not have 5, but 8 items to look at. In total, this should keep you busy for a little more than 30 minutes! 🙂
The logos are outdated so I guess the video is older than the upload date of February 2020. But as far as I can check in my one-person Delve, the functionality is still correct.
2. Your new intranet (in Portuguese)
Teaser for the upcoming new intranet at Samsonite Brazil. Uploaded March 2020.
3. CM3 SharePoint – your first walkthrough
Quite a long demo of this SharePoint intranet for a USA-based building services organization. This demo starts with the log-on process and it starts to get really interesting from 1.40 onwards, when the homepage is shown. I am fascinated by the colour scheme! It has a lot of useful content and other stuff. In their next video, they look a bit more at the homepage and the SharePoint functionalities and invite you to name the intranet (by completing a Form, of course!).
Uploaded March 2020.
4. Mobile app for real estate organization (builder) – in Dutch
Nice overview of the mobile (SharePoint-based) intranet-app for this Dutch real estate organization. They build houses but also own some DIY-shops in the Netherlands.
This mobile app has a ton of good stuff – News of course, colleague search, employee-stuff. It does not look like the native SharePoint app though.
Uploaded March 2020.
5. SmartSpace SharePoint intranet
Walkthrough of a SharePoint intranet for a software organization with offices in UK and USA. The look and feel is quite basic (just the company logo, not even their corporate colours) compared to the design of their proposal templates and website. They appear to do almost everything “corporate” in one site.
Having your Mission and Vision statement on the landing page must become boring after some time, but they may want to change that over time into News or something used frequently. I really like the fact they have a list of approved software (with details) as well as their project portfolio also in SharePoint lists.
Uploaded March 2020.
As List.ly still has not gotten their act together, please find here another set of intranet promotion videos from Vimeo. Their Help and Community pages have been showing up blank for the past weeks, so I am very afraid that I will have to move my video collection elsewhere – again 😦
1. Landmark Intranet Teaser (SharePoint)
A short teaser for a new intranet set to launch about now. This video does not go beyond the corporate part (news, events, video) but it is always nice to see another SharePoint home page. This is a UK commercial real estate company.
Uploaded February 2020.
Backpack, what a nice name for an intranet for a series of private schools in the USA! This is a demo – slightly on the long side (5 mins) but it has some nice features, such as the ability to select or suggest apps. Also, the presenters are chatty and relaxed which is nice to listen to. It uses Office365 for document management but not for the intranet pages. Uploaded January 2020.
3. Social Intranet RM IT
Silent demo for the intranet of a Swiss recruitment agency. Nice colours (completely different from their website, and not a company logo in sight) and the usual stuff. I am not so happy with the name “Wiki” for corporate policies (as the word “wiki” suggests to me that documentation is still in the crowdsourcing phase) but I know people will not agree with me 🙂
Uploaded February 2020.
4. Intranet launch Claro (in Spanish)
Upbeat teaser/demo for the intranet of an Argentinian telecommunications company. It looks nice and is accessible on all devices. I could not see that many details.
Uploaded February 2020/
5. Intranet relaunch Ricola (in German)
Very on-brand mockup design. The new intranet for this Swiss herbal sweets manufacturer has workspaces (collaboration spaces to reduce emails and paper), a community for help with the intranet, search function etc.
Uploaded February 2020.
As List.ly still has not updated their Vimeo API, I have some more video’s for you.
1.(in Dutch) This is an animated teaser for a Dutch news and broadcasting organization. The interesting thing about it is that it does not emphasize the homepage or corporate news, but it looks as if the landing page displays your personal timeline. This timeline includes news but also other things. Nice idea. Otherwise, it has a lot of “colleague finding”, transactions and you can even sell stuff.
Uploaded December 2019.
2. This is a demo of a modern SharePoint intranet for law firm in Brazil. The text may be in Portuguese but it is a silent video which speaks for itself. It is nice to see a real-life intranet that has a lot of out-of-the-box visual elements (like training videos, new books in the library, etc.)
Uploaded December 2019.
3. I received this video and the accompanying story from Thoughtfarmer, about the intranet launch video for a gas company in the USA. This is a termination interview with the old intranet. Hilarious and painful too!
Uploaded December 2019.
4. A cheerful animation for a new intranet for a French insurance company. This new intranet should help you with your daily work. Nice visualisations of the different roles of the intranet.
Uploaded November 2019.
The platform I curate my videos on has not updated the Vimeo API, so any Vimeo video I add does not show a link or a preview, which makes adding videos there a bit lame.
As I have a number of Vimeo videos lined up, I will give you a regular update here. I hope it is temporary, though.
1. New intranet from Roadis
Let’s start with this teaser for an intranet for a company that creates and maintains highways around the world. I like the enactment of “old ways of working”. Uploaded November 2019.
2. GEMALTO intranet – 3D Motion Design
Another teaser, which focuses more on “tools” and “features” and not so much on how you can benefit from it. Perhaps the fact that this is an IT company, working in the area of security and data protections, accounts for that. Uploaded December 2019.
3. Conexão Unidas
Hey, that oldfashioned two-cans-with-a-rope communication idea is apparently a hype, as it is strongly featured in this teaser/demo for the new intranet of a Brazilian rental car organization. It is in Portuguese but you will get the idea. The intranet is called “Connect” (as are many others, including the one at my previous organization), and it has strong branding and is also available on mobile (of course). Uploaded December 2019.
4. Indigo presents INWEGO, your new intranet.
And the last one for this post is another teaser for an intranet about to be launched now. I like the name play! The organization is a Canadian expert in car park management (it can be a bit of a puzzle to cut through the corporate website lingo 🙂 ) Uploaded December 2019.
Well, I hope you like this alternative update to my collection!
It has been some time since I reached this milestone but I am only mentioning it now as I wanted a new place to store them before I started celebrating. The platform I used (Scoop.it) changed their plans and let me choose between a maximum of 50 items for free, or pay 15-18 dollars a month for an unlimited number of items, which I think is rather steep for a hobby.
So, after some searching and testing, and a lot of copy work from my husband I now present you with my new video collection:
List.ly numbers the videos from the top. Numbers per video will change as I add new items
List.ly appears to allow a limited number of tags
Tags on List.ly are not sorted alphabetically, but on frequency of use
I am leaving my old collection where it is but it will no longer be updated.
Of course we have weeded out all videos that were deleted from their original location. However, some deleted videos can still be played on Scoop.it. Spooky! I have added the entries to the new location and I am working on a way to make them playable in the new location.
I am still working on a nice hyperbolic title and description as that apparently increases the rank of my list 🙂
I also need a better banner.
I have added a number of new videos and will continue to do so over the next days – if you see this one below you will have seen the new ones.
Recently I have come across some videos which do not entirely qualify as intranet launch or promotion videos, but which are still nice or interesting enough to share.
Intranet product promotion
This agency has created a number of humorous clips, to promote their Office365-based intranet product. I like their series of clips which look based on the work of Roy Liechtenstein and appear to use the hyperbolic text and voice-over of the videos from Velux and Argos.
The Intranet Manager of course:
But they also feature some other intranet stakeholders:
Delight, because it is a huge shiny diamond with an inscription. Oh, and I rather like winning 🙂
Surprise, because compared to some of the nominees, my blogs are rather down-to-earth and practical, and my video collection is frankly just picking and posting and anyone could have done it. Don’t you dare, though 🙂
Other nominees publish posts with far more depth and thoughts than my “click here and check box” posts. I would have voted for someone else, to be honest.
Not that I am complaining!
Apparently my blog has “explored SharePoint permissions, intranet features and the practice of intranet management for over six years, in an accessible and often fun manner.”
It has set me thinking: “why do I do this”?
From an early age I have liked writing, but it took me a while to find my topic.
I like shaping an idea into a post, to discover the different angles to a story, trying to find out what point I am actually trying to make, and trying to write as concisely as possible.
Although everyone appears to be using SharePoint and Office365 these days, everyone has a different Office365 positioning, implementation and governance. In the admin console alone there are a ton of settings and boxes to check and make your setup just a little different from others.
Through sharing my experiences I may be able to help others because there are so many things to know and find out.
It is why I also like to read other people’s blogs – they help me understand things or solve user issues.
It serves as my personal notebook. Sometimes I have to re-read my own blogs to avoid having to do a lot of experiments again. It must be age 🙂
My video collection was supposed to be a one-time blog post, but it unexpectedly hit the sweet spot with a lot of people so I though it might be nice to expand. But seriously, it was not planned.
Thank you very much, Wedge Black, Brian Lamb and everyone who was involved in the judging!
Title inspired by…do I really have to explain that?