Working in a SharePoint box

spintranetsinaboxRecently I have been helping to launch a new Office365-based intranet.
While we set out with the idea of “out of the box” (a sound strategy, knowing my earlier experiences with extensive customizations) we have had to create some custom things to meet the requirements of several stakeholders.

I was therefore very interested in Clearbox Consulting ‘s evaluation of 26 “SharePoint intranets in a box“.
Unfortunately this report was published when we had already progressed very far in our intranet journey, so there was no reason to buy it.
Still, it kept nagging me because I was really curious if we could have used one of the “out-of-the-box” solutions.

So you can imagine my surprise and elation when Sam Marshall provided me with a copy just before Christmas, as well as a discount code for the readers of this blog.

What is this report about?

It compares 26 products of companies claiming to have a ready-made SharePoint intranet. This means that you do not have to do any developments yourself. It is just some configuration and a little branding.

The researchers have made the evaluation by comparing a set of standard scenarios that most intranets will need:

spbox-content
Content of the report. (Screenshot from the website)

Strengths

The major strengths are:

  • Many offerings compared – I never knew there were currently 26 different products!
  • The evaluators are all experienced intranet peeps who know what they are doing.
  • The evaluation is based on recognizable business scenarios.
  • Consistent and objective evaluation. (We could never have done it, since we would undoubtedly be biased by our own requirements)

To think about

  1. The cases provided are all very common in the intranet world. However, you may have some unique requirements that are not mentioned here. In that case, you may need to create your own filtering to find out who would be the best in-a-box-partner for you.
  2. As mentioned earlier, SharePoint and Office365 are changing very rapidly, and I do not know a. how well all vendors can keep up, and b. if and how quickly SharePoint developments will catch up with the vendor’s unique features. (I heard “Corporate News”  is on the Microsoft roadmap for 2017)
  3.  I expect new vendors to appear as well as consolidations.

So, I therefore hope and expect that there will be regular updates to this report…

Who should read this report?

  • Anyone who is starting on a new intranet should definitely read this.
    This may help you to decide if SharePoint would be a good option for your organization. You may think SharePoint is too much and too big, but an out-of-the-box solution may just offer what you need without too much hassle.
    If you already know you are going the SharePoint way, the report may help you to determine if a ready-made solution would be useful. Even if you think you know SharePoint well, you will learn a few things that may be relevant for you now or later.
    You may decide not to go for a ready-made solution, or even not to go for SharePoint at all.
    The report may also trigger you to refine or extend your requirements. For instance, we all have “Company News” on our radar, but have you thought about if and how SharePoint can be used for ideation? If Communications is your major stakeholder, they may not immediately think of the need for transactions. You may want to check with all stakeholders if they have thought about those things.
  • Anyone who has to decide on the need for custom development.
    If none of these vendors mentions what you are setting out to do, you may indeed need to develop it yourself. But if they all provide this functionality, it is probably available as an app somewhere.
  • Anyone who is working on their intranet or digital workplace roadmap, to determine whether it makes sense to move to a ready-made platform in future.
  • Anyone who is curious what intranets-in-a-box have to offer.

But isn’t this a lot of money?

No, it is not.

  1. That amount of money will buy you only a few hours of consultancy.  If you want to set up your own requirements to test against, agree on it, find and talk to all the vendors, have demos and evaluate all the results in a consistent way you will need much more time than “just a few hours”.
    Besides, the evaluators have not been biased by their own requirements.
  2. I can offer you a 10% discount if you use the code IIAB2CBOX10on the product page .
  3. You can probably get away with charging this (< 500 € / £ / $) on your credit card and submitting it as expenses 🙂 .

Good to know

I have reviewed this report for a number of reasons:

  1. I was interested in the topic because I was curious if the intranet I am working on could have been done out-of-the-box, which might have saved us a ton of time and hassle.
    (Answer after reading the report: I think we really needed the extra work we have done to meet the requirements.)
  2. So far, I have been the only “practicioner” who has reviewed this report. I think it is important that someone, who is actually in the middle of a SharePoint project in a company, shares their view.
    You will find more reviews on the Clearbox blog.
  3. I have known Sam Marshall personally for a number of years. I also know most of the people who have worked with him on this report. I have great respect for all of them. Therefore I trust this report.
  4. This has been a Christmas present so I have had the time to read and think. 🙂

So, everything came together very nicely this time.

Title inspired by “Living in a box” by Living in a Box from 1987.

 

 

The oldest mobile intranet in history?

Mobile IntranetIt was the year 2004.
It was long before the iPhone was introduced.
It was long before the word “app” had the meaning it has today. If it had any meaning at all.
You could say it was the year 3 BA:  Before App. 🙂

The BlackBerry was all the rage in the corporate world. Everyone wanted one, and only senior management had one at that time. Having a BlackBerry meant you had arrived!

That year our team launched an “icon” on the BlackBerry’s home screen, that opened a small part of our intranet. That part of the intranet that we thought would be useful if you were not in the office.

This must have been one of the first mobile intranets. It was created and introduced by another part of the team I worked in, and all credit goes to the people who had the foresight and the skills to come up with the concept and make it happen. With this post I want to give them the applause that they deserve.

While reading about mobile intranets, and people proudly showing that they have features such as an employee directory especially for mobile use, I suddenly remembered our old BlackBerry app and that I still had some screenshots. So, for history’s sake, here are some more details. Remember that all information shown is outdated.

The intranet “icon” was automatically pushed to your BlackBerry, but not everyone was aware of it, or how you could use it. Of course we communicated, but we did not reach everyone. But everyone who knew about it, was very happy with it. It was still functioning when I left the company in 2011.

This was the icon. It showed our intranet’s logo.

BBAppHome
On the top right you see the icon leading to the intranet. It was the intranet logo, unfortunately not very well visible.

If you clicked it, you could choose 3 options.

1. Stock Quote

This was updated regularly throughout the day. I have not used this much myself, but I know there were people who could not do without it.

Stock Quote
The Stock Quote, updated every 15 mins. or so.

2.  News

  We showed Corporate News and External News only, because we could not target the regional and local news, as we did on the regular intranet Homepage. When I was sitting at an airport, it was good to be able to learn about organizational changes as soon as they were posted. I might have been on my way to a business manager who had made a promotion…or a sudden exit :-).

News
The News. Only limited news types could be shown.

3. Employee Directory

This was really useful for me, especially when travelling. You could search for someone, and their name, position, telephone numbers, email address and assistant would be shown. I have often used this functionality  when my plane was delayed or cancelled, or when I just wanted to email or call someone while being on the road.
If anyone in my audience is still  discussing an employee directory for use on-the-go: yes, this is useful. I think it should be one of the first things to implement on a mobile intranet!

Employee Directory
The Employee Directory. This has been really useful to me.

I hope you liked this little blast from the past! 🙂

If you would like to see more modern mobile or responsive intranets:

Image courtesy of scottchan / FreeDigitalPhotos.net