How to demo your telephone to a large audience

Teams-phonedemoheaderAt the very last “Office365/SharePoint Connect” gathering in Haarlem* I was quite impressed when Rick van Rousselt gave us a demo of Kaizala, sharing his telephone on a large screen.

This may come in useful when we want to provide our colleagues with more information about the Office365 mobile apps. So, I thought I’d write out the steps and practice as I am usually quite clumsy when it comes to connecting devices. 😎

The secret ingredient is…a Teams meeting!

March 2020.
As the next weeks will mean “remote working’ for a lot of people, due to the Corona virus, this may also come in useful if you want to demonstrate a cool new app to a colleague, or for helpdesks to support colleagues who have questions about the workings of a smartphone.Β 

A few days before the demo

  1. Make sure you have the Teams app installed on your presentation laptop and your telephone
  2. Schedule a Teams meeting for the time of the demo
  3. Remove any apps on your mobile that you do not want to show – or move them to a separate page – and check if your phone’s background image is suitable for the audience πŸ˜‰
  4. Create your demo (what do you want to show and which sequence)
  5. Practice sharing your screen on your phone

The day before the demo

  1. Charge your devices (and a powerbank, to be on the safe side)
  2. Remove screen notifications and sounds to avoid disturbance (or embarrassment – you do not want to know what I have seen during all the years I have been working in multi-location organizations πŸ™„ ) during your demo
  3. Sign in to both Teams apps with the account you want to use for the demonstration

At the time of the demo

  1. Start well before time, if possible
  2. Connect your laptop to the demonstration screen
  3. Mute the sound on both devices to avoid an irritating reverb
  4. Join the meeting on both devices, without microphone and camera
  5. On your mobile, click the … in the meeting bar and select “Share”

    Teams-phonedemo-start
    Enter a caption
  6. Select “Share screen” (exact words may vary on iOS and Android) and then “Start broadcast”

    Teams-phonedemo-startbroadcast.jpg
    Dutch again! Click on “Start…” to start broadcast.
  7. Wait until your mobile phone is shown on the screen
  8. Go to the content you want to show (on your mobile) and dazzle your audience!

    Teams-phonedemo-both
    It is a bit dark but this is my phone (device left), displayed on my laptop (in the middle),Β  while showing SharePoint News.

8. When your demo is over, open the Teams app and click “Stop broadcast”.

Teams-phonedemo-endbroadcast.jpg
To end, click “Stop…”.

 

Although my (iOS) app tells me that everything is recorded, (it even shows a timer in the red bar on top) it does not mean that a video is created. I guess they mean everything will be shared.

Conclusion

As usual, this is not rocket science, but I thought it might be helpful for myself and for others to share the detailed steps.

Are you ever demonstrating smartphone (apps) to an audience and are you using Teams or something else?

* Office365 and SharePoint Connect, Haarlem/Amsterdam

I am really sad that Office365 and SharePoint Connect will no longer be around, as it was always VERY useful, in a convenient location, well-visited by many people in my network, and not too expensive. Thank you, Nigel and Irene Clapham, for organizing this great event for so many years!

2 thoughts on “How to demo your telephone to a large audience

  1. David D March 17, 2020 / 2:41 am

    This is a useful tip. Another option I use is AirServer which is reasonably cost effective and it allows multiple devices to be used at the same time so you can show phone and tablet side by side. You only need it installed on the laptop with 1 license and then any device can connect to it.

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