More about Forms

New icon!

FormsHave you noticed that Forms has a new icon? I have been unable to get a good large file but here’s a screenshot from my tenant.
Planner and To Do have new icons as well.

Comparison of Forms and Forms Pro

Megan V. Walker has recently created an excellent comparison of Forms vs. Forms Pro.  Apart from more options in the typeface part, you have more options to integrate data from other Office365 applications.
However, the licensing cost for Forms Pro is quite high in my opinion, so I will try to guide people to the regular Forms as much as possible.
A few colleagues had the Forms Pro Free Trial and they experienced issues when their trial expired. Once I removed the Pro Free license from their accounts, all worked well again, except that your Forms created in Pro are no longer accessible. Any results you captured, are still available. Be aware!

Check out Megan’s blog as she has tons more info on Forms and Forms Pro.

I do not think anyone will ever create a SharePoint survey any more 😦 , but if you are still interested, or want to know how if Forms is a good replacement for SurveyMonkey or GoogleForms, here’s my earlier comparison of survey tools:

Forms or survey – that’s the question (on the question/answer types)

Forms or survey – what are the settings? (on the general settings)

Forms or survey – responses and results (on the way responses are shown and general opinion)

And a beauty contest!

Some months ago I shared an invitation to a farewell party in our Yammer group, as an example of Forms. It was to invite internal and external attendees and ask them for their attendance and dietary preferences. I had helped the organizer create it, and he got it immediately and included some lovely pictures.

This was the start of an informal “contest” in my organization on who can create the best-looking form. 🙂
One of my colleagues no longer sends Outlook invitations for large meetings, but creates a nice-looking Form, which means she gets fewer emails and has all responses in a tidy Excel sheet.  I guess the receivers are pleasantly surprised by a nice-looking invite rather than a plain Outlook one.
Another colleague is carefully matching images and colours in her themes, and has even added a link to a hexcode website to her browser favourites!
I wonder if they are now thinking up new events just to be able to create a great-looking Form for it! 🙂
I freqently get calls where people mention “this person has created a beautiful survey and now I want one as well – how do I do that”.
And if all goes well we may replace a third-party application with a simple Form in the next few months. Fingers crossed!

This all delights me as I am working in a health care organization and most colleagues have different priorities than sitting at a desk at a computer.

(Something similar is happening with the SharePoint modern pages by the way, which is another pleasant surprise. More about that later)

So, invitations for larger meetings appear to be THE Forms application in my organization. What’s your number one scenario for Forms?

2 thoughts on “More about Forms

  1. Sam September 23, 2019 / 12:47 am

    Great article! I think attendance/registration is definitely one that we will heavily utilize. Users had been using excel files prior to our SharePoint migration, thus single user at a time and even some people using excel sheet post migration, the free for all with 40 plus people overwriting each others data is interesting to watch. I normally follow that with a call to talk about the opportunity for forms enhance the process.

    • Ellen van Aken September 23, 2019 / 8:28 am

      Thank you, Sam! I have dealt with “Excel-addiction” too. For data collection I have used many a SharePoint list to avoid overwriting, empyting, corrupting and “this file is checked out by someone who is on holiday” scenarios. Forms can be a good additional tool for that. Good luck with rolling it out in your organization! I was surprised at how quickly people took to it.

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