4 more things to know as a SharePoint News reader

After the recent updates for publishing SharePoint News and creating a Digest, I also wanted to create an update for readers. This post follows on my post β€œ10 things to know as a SharePoint News reader“. We keep on learning!

1. There are various places where you can find your saved-for-later posts.

When you do not have the time to read a news post right now, or when you want to keep it for later, you can save it for later. Click the icon. But where to find those saved items, when you are finally in bus or train or on your sofa? There are at least 5 places where you can find it:

Click the “tab” icon to save a news post for later
  • Microsoft365 Homepage
  • SharePoint Homepage
  • SharePoint mobile app
  • and more!

You can read all about it in this post: Where do you find news posts saved for later?

2. You can filter for News posts in the Search results

Type in a search word in the box on top (make sure you are in the correct “scope”: all M365, this site, this hub, this library).

On the results page you will see a number of “verticals”, or content types, such as Files, Sites and News. You will easily recognize the News posts in the overview by their icon: a folded newspaper, but you can also click on the News tab and see only News.

Clicking on the News “vertical” will show you just the News posts from the search results

3. Please warn the author when you see a post with a greyish thumbnail and no header image

It will probably look like this:

If a News item looks like this, there’s something wrong.

The header image may be deleted, moved or you do not have access to it.
This can also be a Linked Post that has been deleted. The image will disappear after a few days. This will be the case when, after clicking on the post, you get a message “Hmmm…can’t reach this page”. See my post “SharePoint Holmes and the Missing Message“.
You may want to warn the author that there is no thumbnail visible and ask them to check.

A grey image is always an error. If they have deliberately not used an image, the post will look different on the News page:

If a News post looks like this, the publisher has chosen to use the Plain template (without image)

4. You can unsubscribe from News you may have missed

“News you may have missed” is an email that shows you News that may be interesting for you, based on the Microsoft Graph, but that you have not read yet. This is a controversial functionality and I wrote about it earlier. This is an organizational setting that we could not turn off fast enough in my last role 😁, but in case you do not like it and your Microsoft365 administrator has not disabled it, you can do so yourself.

Go to the SharePoint landing page, click the gear wheel top right and select “Email notification settings”. On the next page, uncheck the button at the bottom of the list. It should look like the screenshot below. You setting will be saved automatically.

Turn this button off if you do not want to receive the “News you may have missed” emails

Please let me know if you know more “gotcha’s” for SharePoint News readers!

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