400 Intranet promotion videos!

400VideosIt has been some time since I reached this milestone but I am only mentioning it now as I wanted a new place to store them before I started celebrating. The platform I used (Scoop.it) changed their plans and let me choose between a maximum of 50 items for free, or pay 15-18 dollars a month for an unlimited number of items, which I think is rather steep for a hobby.

New location!

So, after some searching and testing, and a lot of copy work from my husband I now present you with my new video collection:

https://list.ly/list/27Yb

Or:

http://ellenvanaken.video

What’s different?

  • List.ly is much faster to load 🙂
  • List.ly numbers the videos from the top. Numbers per video will change as I add new items
  • List.ly appears to allow a limited number of tags
  • Tags on List.ly are not sorted alphabetically, but on frequency of use
Video-ListlyHome
You will see the Filter options just on top of the list. 

I am leaving my old collection where it is but it will no longer be updated.

Ghosts

Of course we have weeded out all videos that were deleted from their original location. However, some deleted videos can still be played on Scoop.it. Spooky! I have added the entries to the new location and I am working on a way to make them playable in the new location.

What else?

  • I am still working on a nice hyperbolic title and description as that apparently increases the rank of my list 🙂
  • I also need a better banner.

Now Go!

I have added a number of new videos and will continue to do so over the next days – if you see this one below you will have seen the new ones.

Go check out the new location!

Last item on Scoopit
This video is where “the old collection” starts. 

 

Not intranet promotion videos

Video-funselectionRecently I have come across some videos which do not entirely qualify as intranet launch or promotion videos, but which are still nice or interesting enough to share.

Intranet product promotion

This agency has created a number of humorous clips, to promote their Office365-based intranet product. I like their series of clips which look based on the work of Roy Liechtenstein and appear to use the hyperbolic text and voice-over of the videos from Velux and Argos.

The Intranet Manager of course:

 

But they also feature some other intranet stakeholders:

Communications Director

HR Director

Finance Director

CIO/Director

Naming contests

Jeremy and Bill from Rain City Housing are running a naming contest for their new intranet. You can no longer enter or win the prize, but fortunately you can still enjoy their cheerful video:

Doherty Enterprise, a restaurant chain, is also working on their new intranet. And from the video this appears to be really long-needed! You can vote for a name:

 

Halloween

This video of the ‘spookiest SharePoint intranet you’ve ever seen” was uploaded at Halloween. Don’t do that, folks, this can only end in a bad way!

 

This one is a tad longer (36 minutes) and will take you through internal comms mishaps of which a Document Graveyard is only one!

Office365 Use Case

Interesting comparison between various collaboration tools compared to the Office365 suite, where two agencies pitch for work. Can you predict who will win? 🙂

 

Intranet is child’s play…

And this is an older one explaining the benefits of a social intranet over email. It was quite widely shared 5 years ago but for all newbies: isn’t this cute?

There are some more in this series:

Repetitive questions? Time for a social intranet!

Adopting Interact Intranet – It’s Child’s play!

I hope you enjoyed these! And remember, my collection of intranet promotion videos can be found on http://ellenvanaken.video

(And please upload your own intranet promotion video to YouTube or Vimeo and let me know the link – or let me know when you have a nice candidate for my collection)

Camera image by Alvimann on Morguefile.com

Diamond Awards are a girl’s best friend!

Diamond Award

To my immense delight and surprise I have won IntranetNow’s Diamond Award for 2017!

Delight, because it is a huge shiny diamond with an inscription. Oh, and I rather like winning 🙂

Surprise, because compared to some of the nominees, my blogs are rather down-to-earth and practical, and my video collection is frankly just picking and posting and anyone could have done it. Don’t you dare, though 🙂
Other nominees publish posts with far more depth and thoughts than my “click here and check box”  posts. I would have voted for someone else, to be honest.

Not that I am complaining!

Apparently my blog has “explored SharePoint permissions, intranet features and the practice of intranet management for over six years, in an accessible and often fun manner.”

It has set me thinking: “why do I do this”?

  1. From an early age I have liked writing, but it took me a while to find my topic.
    I like shaping an idea into a post, to discover the different angles to a story, trying to find out what point I am actually trying to make, and trying to write as concisely as possible.
  2. Although everyone appears to be using SharePoint and Office365 these days, everyone has a different Office365 positioning, implementation and governance. In the admin console alone there are a ton of settings and boxes to check and make your setup just a little different from others.
    Through sharing my experiences I may be able to help others because there are so many things to know and find out.
    It is why I also like to read other people’s blogs – they help me understand things or solve user issues.
  3. It serves as my personal notebook. Sometimes I have to re-read my own blogs to avoid having to do a lot of experiments again. It must be age 🙂
  4. My video collection was supposed to be a one-time blog post, but it unexpectedly hit the sweet spot with a lot of people so I though it might be nice to expand. But seriously, it was not planned.

Thank you very much, Wedge Black, Brian Lamb and everyone who was involved in the judging!

Title inspired by…do I really have to explain that? 

350 intranet promotion videos!

350 videosRecently I passed the 350 mark in my collection of intranet and Yammer promotion videos. Time for another modest celebration!

New trends

More and more intranets are promoting a section for video content, so I guess this is a new trend.
Otherwise, “simplification” and “user feedback” still play an important role in every relaunch, and so they should 🙂 .
Also, more and more intranets (but not all!) are social, and “usable on all devices” is starting to be the norm, rather than the exception.

Of course my collection is meant for your information and amusement, but I occasionally hear that people are using it as a serious starting point for their own video. In general, I can suggest the following steps:

1. Check what related organizations have done

Use the filter and see what your industry peers are doing, and what their intranets look like, if the video shows that. Most selections contains a variety of styles (talking heads, animations, demo’s, stories, serious, funny, etc. ) that may give you ideas about the sort of video you would like to create.

2. Determine your boundaries

Watch my list of rather extreme videos. Do you also want to create a full movie, a very silly video, have a hysterical voice-over, or would you rather stay on safer ground?

3. Watch metaphors for solving common business issues

If you are looking for metaphors of solving common business problems such as too many emails, or not knowing where the expertise is in your company, this selection may help you on your way.

4. When in doubt, create a demo

A well-made demo is always worth the investment, so if you have no other needs or wishes, a demo may be the best way moving forward.

  • you can show employees how to work with the intranet, reducing the need for extensive classroom or webinar training
  • you can show employees how they are supposed to work, if a new way of working is among your goals for the new intranet. In a demo video it can be done subtly and matter-of-fact.
  • it can be used for onboarding new employees for a long time after the launch
  • if you share it, we can see your intranet! 🙂

This is my selection of good demos.

I hope you can use these tips to create your own video. And please remember to put it online for others to enjoy!

It never ceases to amaze and delight me that so many people enjoy my videos. I even got sort of suggested for the Diamond Award of IntranetsNow 2017!

Treat!

And finally, to celebrate, I have a very special video: the one that was made to celebrate the launch of the new intranet of my former employer Sara Lee, in 2005. It has not been added to my collection yet – you saw it here first! It is “vintage”, so please ignore the bad quality 🙂

And then to think this all started as a whimsical blog post!

Image courtesy of vectorolie at FreeDigitalPhotos.net (“350” added by me)

300! (intranet promotion videos)

300-videosAfter some additions and, sadly, some weeding of videos that were deleted or put behind a password, I have finally crossed the 300-line!!!

Some things that have happened since my last video update:

  • You can now easily reach my video collection via http://ellenvanaken.video
  • Some time ago I created a selection of videos for a company, as inspiration for their own video.
    If I can help you with something similar, please get in touch!
  • Martin White (@intranetfocus) has just mentioned me & my collection in his post about “some of the people who in various ways and for many years have transformed our understanding of intranets, team working and digital workplaces through publishing reports and promulgating good practice and who have to make a living whilst doing so.” I’m ever so chuffed!
  • Singapore’s public sector will start using Workplace by Facebook as their digital workplace. This will replace The Cube, which sported two promotion videos that I rather liked. So, before these are withdrawn, please have a look:

 

 

 

 

 

And remember, if you know a nice intranet or Yammer promotion video, or if you notice that one of my collected items is no longer publicly available, please let me know!

Image created by myself, typeface Snap ITC.

Yammer Groups videos

YammerVideoI wish that Microsoft would create a Yammer training video whenever the interface changed. Yammer works exactly the same for all of us, so it would be nice if we all did not have to reinvent that wheel.

What differs between customers, apart from the masthead they use, is their reasons for using Yammer. This results in very interesting case-studies of the benefits Yammer can bring in that organization. I have already highlighted a few in my earlier post, and I will continue to add those to my collection.

But there are different themes for Yammer videos than demo’s or teasers.

This hilarious video from Virgin Trains tries to stimulate the use of Yammer Groups as opposed to the All Company Network.

By the way, their Yammer launch video (and the case study: getting an alpaca out of the train) is also worth watching!

And this set of 3 videos are about Community Management. They compare a Yammer Group to a party, with guidelines to match. I love the analogy, I love the characters, I love the warning at the beginning, and I want that Bat-device! 🙂

Part 1: Starting Out

 

Part 2: Managing and Maintaining

 

Part 3: Promoting and Expanding

Although the look-and-feel may not be suitable for use in every organization, the recommendations at the end of every video are solid and helpful for all of us who have a role in managing communities on Yammer (or other enterprise social networks, of course).

It’s discovering videos like these that make collecting intranet videos so much fun!

By the way, you can filter on “Yammer”  in my collection to see all Yammer-related videos. And as always, please let me know if you know any good additions!

Celebrating more than 200 intranet promotion videos!

FireworksUpdate November 2018: I now have more than 400 videos in my collection.

Usually my intranet videos deal with a new or revamped intranet. This time I am getting a little meta by sharing some videos about celebrating the launch of the intranet itself.
I think having more than 200 videos in my collection is cause for a celebration. When I started my first investigation I was surprised to find more than 30 of the kind. But new ones are being uploaded every week and I have a backlog, so I think we will reach 300 soon! That is, if they are not withdrawn faster than I can upload 🙂

Not every organization can do this, of course. If you are a dispersed company it will be impossible to get everyone in one place to serve pastries with the intranet’s name on it. (Yes, this appears to be a theme). Perhaps you can have a webcast and have some non-perishable goodies distributed in time.

This one is from Skanska, a building and construction company from Sweden. Watch the cupcakes!

A similar one from KEARN, a Dutch health and social services organization. It is in Dutch but you will get the idea. There are special “intranet-ladies” that help you walk through the intranet, and there are pastries with the logo.

This intranet is celebrating its first anniversary! It is more a case study than a launch party, but I wanted to include it because celebrating and evaluating are a sign that the intranet is important. Especially after the first year you will be able to extract many lessons!
This intranet has won awards, an extra reason to celebrate.
EDP is an energy company.

I hope these examples will inspire you to make (and share!) a video of your intranet launch party as well!
See my complete collection here.

Image courtesy of satit_srihin at FreeDigitalPhotos.net

Yammer promotion videos

YammerVideoMy latest post triggered the question:
“Do organizations create separate promotion or instruction videos for their Yammer rollout?”

Yes, they do.

So…they are now in my collection, tagged with Yammer.

I have found many that just demonstrate the standard functionalities. I think that is a waste of effort, since there are plenty of tutorial materials around.
Therefore I have focused on videos that are specific to an organization, that  demonstrate how you can use Yammer within your team, with your specific issues. Those add real value, because demonstrating a case that people can relate to, is a good way to make people understand the benefits of Yammer.

These are my favourites:

Qantas

This is more like a teaser, informing catering employees how to use a specific Yammer group to collaborate with internal and external partners.

VerizonWireless

Tongue-in-cheek animation about project management in Yammer and the power of Yammer topics. I must admit that I was not aware of all functionalities of Yammer topics so I learned something new!

I am sure I will be adding to my collection over time. And as always, if you know another promotion video for my collection, please share the link!

7 trends in intranet promotion videos – and their intranets

VideoTrends-CamThis is the written version of part of my talk at Intra Team Event 2015 in Copenhagen.

I have been collecting intranet promotion videos for about 3 years now, and over time I have seen changes in the videos and in the intranets they feature. So it is about time for a trends post!
Remember that I am not a communications or video expert; I am rather an experienced user who has watched several hundreds of these videos in the past few years.

So here’s my take on things:

1. From “space” to “connect”.
Intranet promotion videos appear to have grown up. The earliest examples often featured a space theme: the Galaxy, Thunderbirds,StarWars. At that time, an intranet may have looked very advanced and out of this world. Today, we see professional companies making these movies, and the theme is more towards “connecting” employees with each other and the company.

This is an example from 2012, for Thunderbirds fans!


2. From static newsletter to interactive multi-purpose platform.
We all know this, of course, but it reflects in the videos. Most intranets these days are a place to do your work and keep connected to your colleagues. The static corporate news finally gets a less prominent space on the homepage.

3. Some topics are evergreen.
Several concepts keep coming back, such as:

  • 24/7 availability, working across time zones, access on multiple devices, any place any time
  • One version of the truth, centralized source of information, real-time (document) collaboration
  • Finding and connecting with colleagues and their expertise
  • Avoiding redundancy/working in silos, stimulating “working out loud”, sharing knowledge

There are also some minor recurring topics, such as company reorganizations or mergers, that warrant a new intranet, but these are of course very company-specific.
If you are creating your own video and looking to visualize those concepts, please take a look at my collection, especially the Animations. Many of those concepts have been done very nicely already.

This one below, for instance, shows “24/7 availability” and “working across time zones”:

While this one below nicely shows “real-time collaboration”

CoSMos from Skrudge on Vimeo.

4. Multi-device, not specific for smartphone.
Many intranets claim that they are accessible from any device, and show images of desktop, laptop, tablet and smartphone. However, I have not found any videos showing or mentioning specific functionalities or apps to be used on smartphone when “on the go”, or for colleagues who do not normally work in an office with a PC. Perhaps a responsive design is considered to be sufficient?

5. Intranet, not digital workplace.
Searching for new videos with keyword  “digital workplace” rarely leads to the desired result. The videos that I am looking for are still tagged “intranet” and deal with the ‘branded internal website”, not with the complete aggregation of branded and native tools and platforms. (for instance chat and teleconferencing tools, email, special applications)

This one is an exception, and although I love it, it is very much IT-focused and not very tailored to the end-user.

Digital Workplace from Home Retail Group on Vimeo.

6. Log-in still needed.
I would have expected single-sign-on everywhere by now, but I still see many log-ons. There are some cases where I can explain this:

  • Several videos have been uploaded by external agencies, and they may need a log-in because they are not employees.
  • I also have several videos for franchise organizations (real-estate, fast food chains) or universities or high schools where partners and students have not been given company email accounts. So perhaps my videos are a little biased towards “non-employees”.
  • I have also seen some log-ins to Office365 intranets. I can only hope that they are working on SSO and that it is only a matter of time :-).

7. Relaunch often means: simplification
In 2014 I suddenly noticed several videos for a relaunched intranet, with the explicit message that the intranet had been simplified, decluttered, easier to use. Also at other events I have often heard about “removing thousands of outdated webpages”, “simplifying navigation”, etc.
I think this is the result of a learning curve: in the early days we thought we needed to move all information to the intranet, while we now know that only a small amount of information is really useful for employees, and some things are done better via the enterprise social network, a 1-on-1 chat, dedicated applications or email.
I am afraid it will be some time before intranets and all employee tools will be as simple, well-designed and easy-to-use as e-commerce sites, but I hope intranets are on their way.

Please use the filter Simplification on my collection. I am currently retagging all videos. .

What is your opinion?
Can you spot these trends and have you noticed any others? Or even better, do you have any videos to add to my collection?

Image courtesy of Idea go at FreeDigitalPhotos.net

Create your own intranet promotion video

Making movieSo, you want to celebrate your new  or revamped intranet with a video?  Great idea! But what do you do and how do you go about it?

I am not an expert in video or in communication. I also do not know the purpose and effect any of the videos in my collection have had in its organization. Have they been broadcasted widely? Were there targets for intranet adoption, and if yes, what were they? Have targets been met and if yes, was that solely the video’s doing? I do not know.
Still, after seeing so many assorted videos, I think I can give you some tips:

  • If you have the budget, hire a professional. They have better equipment, more creative ideas and they will spend less time than yourself.
  • If you do not have money, prepare to spend time. You will have more to learn and more to practice, and most likely more to re-do as well.
  • Have you thought about making this an internal competition? You may have some talent in your organization that loves the opportunity to shine.

No budget? No competition? Time enough? OK, let’s go!

1. What is the story?
What do you want to say and what do you want to achieve?

2. What message type do you want to create?
A demo? A teaser? Something with a person? Do you want to amuse people or do you also want to teach them something?

3. What can you learn from others?
Global collaboration, 24/7 availability of content, access from anywhere, better document version control, one-stop-shop are frequently occurring themes in my video collection, so just borrow ideas from them. (especially the Animations have some nice visualizations of these topics)

4. Write a script and rehearse it.
Do not think you can improvise. You will need to write out the complete text, check it with others and rehearse it a few times. It will help you fine-tune the message and keep time.

5. Always review the end result critically and redo if it is not up to standard.
Remember this is an important message for a large audience! And if you publish it on the intranet, you do not want to be included in my collection with some critical remarks. 🙂

6. Select the video type.
I would suggest one of the following options if you go for DIY.

  • Demo of the functionalities.
    This can be done on your PC with Webex, Camtasia, Screenpresso, Lync or another screen recording tool.
    Before you start, close down all other programmes, remove distracting popups like email or chat notifications, and turn off your phone.
    Use a demo account so you do not have to reveal personal information on the internet.
    Check with IT that they are not going to do software updates and mandatory reboots during your recording. (I have experienced that while giving a training for a worldwide audience…most annoying!)
    Examples (mostly professional from the look of it) can be found in the videos tagged with “Demo”.
  • Talking head(s) video or interview.
    This can be done with any good video camera.
    Select someone who feels comfortable in front of a camera. Better have a manager who feels at ease in front of recording gear than the CEO if he or she does not feel comfortable – it shows!
    Remove all clutter from the environment. Lots of personal belongings in the office, unpacked boxes in the background or a cluttered desk all distract from your message.
    Rehearse the texts and project the words on a computer screen during recording, if possible.
    Ask your actors to switch off their telephone or any other potential disturbance during the recording.
    You may want to add in some screenshots or text slides for variety afterwards – just a talking head can be a little boring, especially if the video is more than 2 minutes.
    Please check the videos tagged with “People” for inspiration. These are not all DIY-efforts, though.
  • Animation.
    There are various tools for that, such as Powtoon, Videoscribe, Explee, a recorded Prezi, a document camera, Moovly or PowerPoint-saved-as-movie.  For iPads, there are YouTube Capture and Adobe Voice  apps.
    Now these tools all look very simple, and promise you that you will be able to create animations in an instant, even without any training, but please take that with a grain of salt. You will still need a concept, a message and a script, drawing or other visual talent, patience and a lot of time in making mistakes and doing iterations to get it right.
    Check my Animations videos for ideas about common concepts such as 24/7, one version of the truth etc. You will also see a few Powtoon videos there, as well as very professional animations.

You may want to read StepTwo Designs’ article with more helpful tips for creating intranet videos as well.

And this list of Video Creation tools may be useful as well, or this list of all kinds of Video tools.

Good luck! And remember to share your results with the world.

Have you created an DIY intranet launch video of your own and if yes, did you use any of these tools or do you have other suggestions?

Image courtesy of digitalart / FreeDigitalPhotos.net