We launched our new intranet this week. Although it is vanilla SharePoint (and what a joy NOT to have complicated requirements and unmaintainable customizations) I have had to create some help materials for users, as we have some organization-specific information to share, and the Microsoft support documentation has not always been translated correctly.
One of the help items is “Where to find the news items you have saved for later”.
Saving is easy: click the label. When you see the post on the SharePoint start page, the label is on the card. When you have opened the item, you see the label on the bottom of the post.
Unsaving: click the label again.
But where can you find them later?
There is only one place where you can view your saved news items only. Most places I found also contain favourited documents and even other types of content. Most confusing!
Let me list the locations:
1. Clicking “Save for later” or “Saved for later”
When you accidentally hit the text next to the label you get a popup with your latest saved or favourited items.
When you click “See all saved items” you get a page with all your darlings.
You see this is a mixed bunch: news items and documents.
2. “My saved items” web part
We have this web part on our main news page, to make it easy for our colleagues to find their saved items. Again, it shows news posts and documents. (More info from Microsoft)
When you click “See all” you get that page with all saved items. Mind you, while the overview above appears to be a page in the SharePoint landing site, this is now shown within the site where the web part lives.
3. “Saved for later” on the SharePoint start page
In the left hand rail of the SharePoint start page, underneath “Following” and “Recent” there is a block displaying your most recent 5 darlings. I would have expected to have an option to “See all” here, but no.
4. SharePoint mobile app: “News” and “Me”
The only place where you can list just the news posts is the SharePoint mobile app.
- “News” shows all your news posts, and allows you to filter the saved items.
- “Me” shows your recent and saved items, and in the Saved items you can again filter for news posts only.
5. The Microsoft/Office365 landing page
Here is where it gets really confusing.
At work I see my opened news posts in the “All” tab of content, and in my Favourites tab when I have saved it for later. In my personal tenant I do not see those. I have been unable to find out why. 🤯
While we are on this page, let me inform you how to make something appear in your Favourites. On the All tab you will see all items (Lists, news, Forms, recordings, images) that you have recently looked at or edited. Hover over an item you would like to add to Favorites, click … and then “Add to favourites”.
(Remember you could briefly do this from SharePoint? That has been gone for some time)
It is a star icon, just like when you want to “follow” a site. 🤯
The Forms that you “pin” on the Forms landing page will also appear on the Favourites tab. 🤯
You can also make a List a Favourite from this page. But if you go to the List itself, and click the star near the list name, it will appear as a Favourite on the Lists landing page, but not on the Microsoft/Office365 landing page. 🤯
Well, this homepage functionality appears to be a bit messy. Does anyone know if this is being worked on?
In any case, did I miss a location where you can see your saved news posts? Let me know in the comments!
Ellen's Digital Workplace 