The official English saying appears to be “there is more than one way to skin a cat” but as I love cats and do not support their being skinned, I have translated the good old Dutch saying that “many roads lead to Rome”.
What I want to show is that you can start your Teams meeting in many places, to make it easy for you to join your meeting.
Let’s see if I know them all, and let me know if I have forgotten one! Or more!
1. Teams calendar
This is my regular way to access. The meeting is displayed on your calendar and when you click on it, a popup will show you the details and the link to join.
When the meeting is about to start, or in progress, the link will be shown on the calendar, saving you a click, so you can access immediately.
2. Invitation in Outlook
In this case, I have created the meeting myself so I can only show the “sent” mail, but every invitation email contains two links to the meeting. When you accept the invitation, the email is removed from your Inbox, so this is not the most frequently used option, I guess.
Unless you make it a habit NOT to respond to invitations of course…but I hope you are not that kind of person 🙂
3. Outlook calendar
As your Teams calendar syncs with your Outlook calendar , your meeting will be displayed here too. If you “live” in Outlook, you will probably use this most often. Again, when you click the meeting, you will get a popup with the meeting details, including the link.
4. MyDay in Outlook/Microsoft365 landing page
If you click on MyDay, you will see your schedule for today and more, including your meeting. If you click on this message, you will get a link to the meeting. If your meeting is already running, you will see the Join link straight on the MyDay popup.
5. Outlook notification/reminder
Do you see the notification at the top right of Outlook 15 mins before start? Click on it and you will see the meeting link in the MyDay screen.
6. The Microsoft365 landing page
When your meeting is about to start, you will see it in the Recommended documents on top of the page. It disappears shortly after meeting start time. Does anyone ever use the MyDay button on the top of this page? It’s there too!
7. My Feed webpart on SharePoint
If you have a MyFeed webpart on SharePoint, the meeting will show up there, with a link to Join. The MyFeed shows your stuff, see my earlier post.
8. Desktop notification
When someone else starts the meeting, you will see a purple banner on the bottom right of your screen, when enabled. You can Join from here, too, or send a message that you will be a tad later. Again, this has been a life-saver when I forgot I had a meeting! 🙂
As I am the only person in my tenant, I can not share the usual screenshot (that your colleague has started the meeting) but this one from an external guest is almost the same.
9. From OneNote (if you have sent the invitation to OneNote)
You can send an email or invitation from Outlook to OneNote, which gives you a very nice page with all info in a nice structured way, and the link to the meeting is included as well.
Have I missed anything?
Please let me know in the comments! I know there’s probably a few extra places on mobile, but I do not use that very often now that I am mostly working from home.