Teams Meeting or Live Event?

As the Live Event is still relatively unknown in our organization, we get many questions from colleagues who are about to organize a “large event” and are unsure what to use. Most of our “large events” are well below the 350-people limit of the Teams Meeting, but I do not base my advice on the expected number of attendees only.

I generally try to find out whether they want a collaborative event or a more controlled event without much interaction.

That leads to interesting discussions where many organizers keep changing their mind. 🙂

Why go for a Teams Meeting?

On the one hand, the familiar handling and interface of the Teams Meeting is tempting, especially when it is an internal event. There are ever more options to add extra controls, such the recent “keep attendees muted” and upcoming limitations for chat. In that way, Teams Meetings are getting closer to Live Events!
On the other hand, if you expect around 80 colleagues, things may get very messy if everyone starts chatting or raising hands or talk simultaneously, or if someone tries to move a discussion into an unexpected direction.

Why go for a Live Event?

However, if they decide to do a Live Event (btw, at the moment we only do the simple type, with shared presentation and webcam), they will get control over questions and a consistent professional look-and-feel for the audience. The “downside” is that they will need to learn something new, do a test run and decide on a producer and a moderator, which is new and scary, even if we have an example script and we offer training.
If they have an audience in the same room as the presenter(s), it will even be more complicated due to the delay of the Live Event – about 30-60 seconds, which makes it impossible to listen to the presenter AND to the Live Event.

What are the differences?

Anyway, I have listed the various differences in a spreadsheet. You are welcome to use it for your own purposes, and please let me know if there is anything (else?) that has influenced the decision either way for your organization.

Feel free to download and re-use this and please let me know if you have any additions

I am curious if the availability of break-out rooms will have an influence! 😁

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