Part of my role is solving user issues. Sometimes they are so common that I have a standard response, but sometimes I need to do some sleuthing to understand and solve it.
As many of my readers are in a similar position, I thought I’d introduce SharePoint Holmes, SharePoint investigator, who will go through a few cases while working out loud.
“Oh, Ellen, I think I have done something terrible to my site”, the site owner said, a note of panic in her voice. “I keep getting requests for access, while this is a site for all employees, and I do not know what I have done wrong”.
We had already noticed a number of tickets where people complained that they had lost access to this important site (and it was period-closing time so many people had to upload reports).
My first thought was “I hope she has not clicked “Delete Unique Permissions” when on the site permissions page” because that inherits the permissions from the parent AND removes all unique permissions from the site.
Although I like that as a thorough cleansing option for when you do not know how your permissions are set, in this case it would have been rather disastrous.
SharePoint Holmes to the rescue! I put on my admin cap and ventured into the site.
- I opened the site. No problems for me, but then I am an admin so I have permissions for everything.
- Gear wheel > Site Settings > Site permissions. Phew, “This web site has unique permissions” was still there. So permissions had not been inherited.
There were a number of groups with a variety of permission sets, including a Visitors group with Read permissions, which included all company employees. That looked OK.
Of course there were also a few items with unique permissions, but that is not unusual and it hardly ever leads to a sudden flood of support tickets.
- I looked at what had been set as the homepage. (Site Settings > Welcome Page). “Homepage_New”. That made sense.
- I checked the Pages library. Yes, there was a page called Homepage_New and it was the page I had seen when I entered the site.
- It was time to check the permissions for the Pages library. Aha, “This library has unique permissions” and only the Owners (Full Control) and Visitors (Read) were mentioned. Good idea – you do not always want everyone with Edit or Contribute permissions to manage (and mess up) your pages.
- Then I noticed something in the yellow box: “Some items of this list may have unique permissions which are not controlled from this page”. And yes, one of the pages was “Homepage_New” to which only the Site Owners had access…
I quickly deleted the unique permissions from the page so at least Visitors could access the homepage again. Then I informed the site owner what had been causing the issue.
So yes, this was a permissions issue, but everyone still had access to the site. It was only the Homepage that was restricted, leading everyone to believe that they could also no longer reach the content of the site.
When this ever happens to you or your audience, and you expect that you have access to this site (e.g. because you have always had access or you have just been invited), try checking Site Contents.
Take the root of the site (https://company.sharepoint.com/…/sitename/) and then add “_layouts/15/viewlsts.aspx?view=14” to it. Create the link and paste it in the browser.
If you still get an access denied, you likely have no permissions.
If you see the content, it means there is something wrong with the welcome page.
Has this ever happened to your users?
Image courtesy of Stuart Miles at FreeDigitalPhotos.net