You can use Summary Links to display links on a SharePoint page.
It appears to be a forgotten web part. Microsoft has written support information about it for SharePoint 2007 which is still mostly correct today, so it appears not to have changed since launch. I have not found many blogs about it; even Greg Zelfond did not mention it recently when he explained the various Links options in SharePoint.
I have always preferred the Links List, since that allows all the flexibility of a list AND you keep the data if you remove the web part from your page or mess up the view. Additionally, if you remove a link it will go to the Recycle Bin.
My main concern with Summary Links is that it only exists on the page, so if you accidentally delete a link or the web part you have to start all over again from scratch. However, it has its uses:
- When you want to add icons or pictures to your links
- When you need multiple columns, e.g. as a footer on your site
- When you want the links list to make a visual difference to your page
Adding the web part
Click the Gear wheel and select Edit Page from the menu.
Click the zone where you want to add the web part. This will often be the Right zone or a Bottom zone if you want to use it as a footer, but it can be anywhere you want.
Click “Content Rollup” in the web part gallery and you will see Summary Links.
You can edit the title of the web part, hide it, and do the usual things via the web part menu. Adding links and groups and changing style are done in the web part itself.
If you want to group your links, it is best to create your groups first so you can add any new link to an existing group immediately. You can select a style later.
Adding a link gives you the following screen:
You can either browse for pictures or for the items you want to link to (e.g. pages or documents that live in your site or site collection) or you can paste the URL’s.
How to change the styles for links and groups
Now, suppose you have some links added to your web part and you are curious to see how they display on the page. Click “Stop editing” and see what your page looks like. The default setting is quite good, but there are other options.
To change the style, put your page in Edit mode again, go to the web part and select “Configure Styles and Layout”.
You then get the screen below which allows you to select one of 13 Links styles and one of 7 group styles. That’s 91 combinations to choose from!
To save you time, I have created a Summary Links web part and tried all styles and groups. They are in the file below so you can easily scroll through them to see
- What the web part itself looks like (left)
- How the page looks with this style (right). The size of the web part will vary greatly depending on the style chosen and the rest of the information on the page, so this is a factor to reckon with.
Please view in full size!
Save a copy!
Once you have added all your links, and you are happy with the end result, it is wise to create a copy in case you need a restore. You can do that via Edit page > Open the web part menu > Export. You can then save a copy to your PC and/or in your site.
Enjoy the variety! What is your favorite style?
Image courtesy of atibodyphoto at FreeDigitalPhotos.net