In my recent training sessions I noticed that my trainees thought managing Promoted Links was a bit of a pain. I wholeheartedly agree!
If you would like to know more about SharePoint Online Promoted Links, please read Greg Zelfond’s post first. It explains when and how to use this.
And…here’s how I would like to see it changed. Fortunately I can do most of these myself, but now I have to do this (or instruct a site owner) for every instance.
1. Change the default view (DIY).
When you have just added the app, you will see an empty page that prompts you to go to the “All Promoted Links” view. Why is that view not there in the first place? Or even an “Add” button at the very least?
When you make that needless extra click, you get to the screen I would like to see:
I usually start by changing the default view into the All Promoted Links view. If I want to see how things look, I can easily switch to the Tiles View.
2. Allow adding the image from a library (Microsoft).
These are links, so it is logical that you have to paste or type the link to where the image leads you. But why do you also have to add a link to a picture? It would be so much easier if you could select an image from your PC or a library, like you can on Pages.
This turned out to be really annoying for my trainees, and frankly, a tad outdated.
3. Add an edit button to the “All Promoted Links” view (DIY).
When you have added some Promoted Links and you want to take a look, you check the Tile View for a preview.
Looks nice, but suppose I want to switch the order of the middle and right link, or have to change the URL.
How do I do that? There is no option to select the item for editing. You can go to the “All Promoted Links” view and edit the list in Datasheet view, but you can not edit everything that way.
So, I have instructed my trainees to add an Edit button to the “All Promoted Links” view.
- Click the List Tab
- Select the “All Promoted Links” View
- Click List Tab again
- Select Modify View
- Add an Edit button to the view and click OK
4. Make the “Tiles” view editable (Microsoft).
The Tiles view is not adjustable. All tiles will be shown on your page and there is no way to filter, limit the number that is being displayed, or add that edit button.
This means that you can not create one big list of Promoted Links and distribute them over various pages using a filter. Alas, you have to create a Promoted Links app for every page, or even per row if you want multiple rows each with its own header.
5. Show a preview of the link (Microsoft).
When you hover over a document name or over a hyperlink in the text, you will see the URL displayed in the bottom left of the page. This can help you decide if this is indeed the information you need. With a Promoted Link you see nothing, so you do not know if you are going to the place you are looking for.
6. Add the 150 * 150 px image rendition to the image library (DIY).
If you use Promoted Links often, you may want to add the image dimensions to your image renditions. It shows you quickly if your picture will show up acceptably, especially if it is not square.
In Publishing sites, go to Site Settings > Edit Image Renditions. (under Look and Feel)
Click Add New Item; add a name and the dimensions, and click Save.
Talking about the Image Rendition feature, did you know….oh no, I will leave that for another time…:-)
Image courtesy of Stuart Miles at FreeDigitalPhotos.net