SharePoint White Magic

White-magicianIf you are not a qualified designer, and/or SP Designer is not available, you sometimes have to find other tricks to design your pages properly. That is why the colour white is an important ingredient in my SharePoint page recipes. Used as image, web part or text, you can use it to make your pages look better. Here are some I have learned over the years:

1. The “White Space” webpart.
This is an empty Content Editor webpart, that you can import to a page to create some more vertical distance between webparts in a zone.
How? Add a Content Editor web part to a page, name it “White Space”, remove Chrome, and export the web part as a .dwp file to your computer. You can import it whenever you need to add some vertical space between two web parts.

No vertical space added
No vertical space added
With vertical space added to right column
With vertical space added to right column
White space web part
The White Space web part

2. The white (or transparent) image as space bar.
You can use a white picture of exactly the right amount of pixels to make one of those nicely-but-sometimes-annoyingly-flexible-web-part-zones behave better. You have to be careful though. First of all, it will only work if the content webparts in the zone are of identical or smaller width than your “space bar”. Secondly, your page will look different on different devices and with different resolutions, so the design you so carefully crafted on your own PC may look strange on other PC’s.
How? After you have created your pages, create a white picture of the desired width and a few pixels height, add it to an Image or Content Editor web part that lives at the bottom of the zone-to-be-fixed, give it a memorable name (e.g. “Spacebar”),  and remove Chrome.

3. White letters for vertical alignment.
Do you have two Content Editor webparts side by side, that contain different amounts of text? That will mean all web parts under those web parts will start at different heights, which may look a bit messy. You can add white text to the webpart with the least amount of text to make it appear of equal height as the other one.
How? In the CE webpart with the least amount of text, add as many extra lines of “blah” as the larger amount of text has. Make the “blah” text white.

4.  The “white news image”
I once talked to an Internal Communications manager who was complaining about his News functionality. A picture was required for every news item, but publishers did not always have the time or motivation to look for a proper picture. There was no image catalogue or any guidelines, so it frequently happened that people used outdated logos or used a picture from the internet, without looking if they were allowed to use it.
I suggested to make a white or transparent image easily available, for those occasions where a picture was not necessary, not available, or the publisher did not have time. A news item without a picture does not look particularly attractive, but at least they were no longer infringing copyright. (And worse, they once showed their intranet news to an audience containing representatives from their caterer, and the caterer said: “Hey, you are using the logo we replaced 3 years ago”…).
How? Create a white or transparent picture with the correct size and upload it to the library you use for your news images. Copy the link and add that to the description field of the Picture column. See screenshot.

Adding a White Picture made easy
Having a White Picture easily available saves time and helps the company avoid copyright issues

Mind you, these are all simple workarounds that are not a replacement for proper design. Some will no longer be necessary or available in SharePoint 2013. But in certain circumstances these tricks can help you create better-looking pages without too much effort.

Do you have similar tricks you would like to share?

Image courtesy of sattva at FreeDigitalPhotos.net

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